e-filling

Prophetic Guidance and Counseling Journal The journal manages publication documents electronically to support administrative efficiency, information security, and continued access to scholarly articles. Archiving covers submission documents, the editorial process, peer review, and the published versions of articles.

  1. Manuscript Submission and Archiving

Manuscripts are submitted through the online journal management system. The archived documents include the initial manuscript, supplementary files, author declarations, peer-review reports, editorial correspondence, revised manuscripts, and the final version for publication.

Each document is linked to the corresponding submission ID to ensure that the manuscript processing history can be traced.

  1. File Formats

Manuscripts and supporting documents must be submitted in the formats specified in the Author Guidelines. Files must be accessible, clearly readable, and free from corruption. Published articles are made available in electronic formats supported by the journal.

  1. Version Management

The journal maintains a version history of manuscripts throughout the editorial process. Authors are required to upload revised manuscripts through the same submission record, in accordance with the editor’s instructions, to ensure that changes and editorial decisions can be traced.

The published version of the article constitutes the official version of record. Substantive changes made after publication must be handled through correction procedures or editorial notices linked to the article.

  1. Security and Confidentiality

Access to unpublished documents is restricted to authorized individuals according to their respective roles, such as authors, editors, reviewers, and administrators.

The journal maintains the confidentiality of peer-review reports, reviewer identities in accordance with the applicable peer-review model, and documents containing personal or sensitive information. Such files are not made publicly available without an appropriate legal basis or authorization.

  1. Backup and Recovery

The journal management team performs regular backups of files and databases. Backups are stored separately from the main system and are checked to support recovery in the event of technical disruptions, data loss, or system failures.

Access to backups is restricted to authorized personnel responsible for journal management.

  1. Preservasi Digital

The journal strives to ensure the long-term digital preservation of published articles, together with their metadata and related correction documents. Digital preservation aims to maintain the readability, integrity, and availability of content in the event of technological changes or service disruptions.

Information about external preservation services is provided only when the journal’s participation has been verified.

  1. Document Access and Retention

Published articles are accessible in accordance with the journal’s access policy. Internal submission and peer-review documents are retained as necessary for editorial purposes, complaint handling, and compliance with the journal’s data retention policy.

Internal documents are deleted in a controlled manner, taking into account confidentiality, applicable obligations, and any ongoing investigations or disputes.

  1. Responsibilities of Journal Management

Journal management is responsible for maintaining the archiving system, managing access permissions, monitoring backups, and addressing technical issues. The electronic archiving policy is reviewed periodically to ensure that it remains aligned with operational needs and technological developments.